Best productivity tools and tips for hybrid teams

If your organization hasn’t give you an answer but for hybrid working circumstances, it’s best to most likely get on that quickly. Latest research from Accenture discovered that 83% of staff desire a hybrid workplace setup, and the Nice Resignation has proven us that staff are keen to roll the cube as a way to get what they need.

You’ve determined to make your hybrid workplace a everlasting protocol. Now, how must you modify your on-line setup? Are you utilizing Slack an excessive amount of or not sufficient? Do you have to substitute Miro with MindMeister, or vice versa? So many tools, so little time.

I’m a lowly consultant who lives in a cave. However I’ve additionally been doing this distant factor for years; I used to be on Zoom when it was two cans and a string, y’all. Quite than attempt to optimize your digital workplace with dozens of software program widgets which might be overkill, my advice is to focus as a substitute on understanding the fundamentals just like the again of your hand.


It’s time to place a hoop on a few of these productivity SaaS bills and absolutely commit. Listed below are a number of foundational processes to streamline for the approaching hybrid 12 months.

Embrace digital undertaking administration

Any firm shifting ahead with a hybrid workplace setup wants a digital “Mission Management” for undertaking administration. Clearly, Silicon Valley agrees; Airtable‘s most up-to-date spherical of funding cements decacorn standing with a whopping $11.6B valuation. Asana,, Trello, and Notion have additionally surged within the remote-work world.

Contemplate a software that might be straightforward for your staff to study and handle. Conditional deadlines and the power to tag fellow customers alongside the way in which might be key. If your organization brings in contractors or consultants sometimes (Like me!), construction initiatives and channels accordingly so that you don’t end up in permissions purgatory down the road.

Have already got a software at your organization? Go deeper with integrations in 2022. Zapier involves the rescue right here; the SaaS is well-known as “digital glue” and can join apps that don’t play properly within the sandbox collectively in any other case. See the way you would possibly have the ability to create automations associated to the creation of recent duties or subsequent steps while you full present ones. Instance: When a brand new shopper of mine completes their consumption type in Google Types, Zapier creates a job in our Asana dashboard with the shopper’s tackle info so we are able to ship them flowers. Don’t be afraid to get inventive right here.

. . . Then really undertake the undertaking administration software

Any of those tools are nice—if you will get your staff to make use of ’em, that’s. Course of adoption is the linchpin of any undertaking administration software program, and your staff wants a second to acclimate and be inspired about their conduct change. Don’t be that govt who tells everybody else to maintain undertaking statuses present and then by no means makes use of it your self. 

The best way we preserve ourselves organized digitally is commonly deeply ingrained. Opposite to common perception, it really takes far longer than 21 days to type new habits (that statistic is attributed to the 1960 ebook Psycho-Cybernetics and refers to cosmetic surgery acclimation). Keep the course, and your staff will thanks. Your operations staff may also secretly like it while you lead by instance and are diligent with undertaking updates.


Undertake an appointment-scheduling software

If it’s nonetheless taking you 15 back-and-forth emails to set a gathering time in 2022, it’s time to embrace an appointment-booking software and combine it together with your calendar.

Calendly turned wildly common throughout quarantine and is my battle axe of selection; Acuity and ScheduleOnce are additionally wonderful options. All of those tools will populate appointment-time choices in your respective time zone to chop down on pondering and confusion. Calendly’s latest Meeting Polls feature helps to chop down on back-and-forth for deciding on assembly instances, which is the bane of each distant worker’s existence.

. . . However keep in mind to dam off whitespace 

When you’ve an appointment-booking hyperlink floating round always, it’s essential to maintain your calendar hygiene tight. This consists of blocking time without work every week to prioritize deep, targeted work. You want it, and your staff want it too.

Whitespace is nice for you, however with out a correct setup, it will not be nice for your staff. Arrange staff members as to while you’ll be unavailable and why, and you’ll have a better time minimizing interruptions, whereas additionally avoiding bottleneck standing.

Develop into the impresario of your inbox

In response to a survey launched earlier this 12 months from Wakefield Research, 38% of workplace staff say electronic mail fatigue is pushing them towards quitting their jobs. Hybrid workplace setups typically end in extra written correspondence over the course of a day; familiarize your self with all of the bells and whistles of your electronic mail supplier to make issues extra manageable. I’m a G Suite consumer, listed below are three of my favorites:

  • Templates—Formally often called Canned Responses, these are pre-written emails that you may populate into your electronic mail draft with two fast clicks. I take advantage of ’em for pitches. Go to Settings in your inbox, then navigate to the Superior tab to allow them.
  • Keyboard shortcuts—Whilst you’re visiting the Superior tab, additionally toggle on keyboard shortcuts. You’ll must toggle them on within the Common tab as effectively. Shift-3 deletes an electronic mail, the letter V recordsdata an electronic mail, and the letters J and Okay allow you to toggle to the earlier or subsequent electronic mail.
  • Auto-advance—This one turns into actually precious when you’ve enabled shortcuts. Click on on the e-mail on the prime of your inbox, then course of your messages one after the other. As a substitute of returning to the inbox, you’ll be taken to the subsequent electronic mail, permitting you to blitz via new messages. 

Additionally—separate electronic mail tabs are so 5 years in the past. Flip off all different tabs besides your major tab; having a single enter will sharpen your focus.

Hybrid workplace life doesn’t should be clumsy. Take a web page or two from how distant corporations and on-line entrepreneurs work, and you’ll have a better time thriving within the virtual-work panorama.

Nick Wolny is a former classically skilled musician and a present online-marketing strategist for small enterprise house owners, specialists, and entrepreneurs.