Best Microsoft Teams tips

I’ve a bizarre relationship with apps I would like to make use of for work. If I don’t like utilizing them, I put little or no effort into studying use them effectively. If I do like utilizing them, then I get overly enthusiastic about squeezing each final drop of productiveness out of them.

Microsoft Teams is slowly however certainly rising on me. I wouldn’t fairly name it real love but, however let’s simply say I’ve sunk some significant time into exploring its pleasant, not-so-obvious time-savers.

Right here’s a handful of essentially the most useful ones I take advantage of regularly.

Mark a message as pressing

Now, use this one sparingly however the entire level of Teams is to get somebody’s consideration quicker than you can with e-mail. So if it’s actually, actually necessary—like free cookies within the breakroom necessary—then as you’re typing your message, search for the little exclamation level.

Relying upon whether or not you’re utilizing the app or the online model of Teams, it might be situated straight beneath your message or chances are you’ll have to open up the superior editor first by clicking the A-with-the-pencil icon, at which level the exclamation level will likely be within the upper-right nook.

Right here’s the deal, although: this isn’t like marking an e-mail as necessary, which your recipient can simply sort of select to disregard. In case you mark a message as necessary in Teams, it’ll notify your recipient or recipients each two minutes for the subsequent 20 minutes till they learn it.

So, once more: use this sparingly. It’s for true emergencies however boy-howdy does it work to get individuals to reply.

Ahead emails into Teams channels (and vice versa)

Except your organization is supremely superior, you continue to most likely use e-mail. And typically stuff results in e-mail that you simply need to share to Teams. And typically stuff results in Teams that you simply need to share to e-mail.

Luckily, this can be a two-way road. In case you’ve received a Teams channel you’d prefer to ship emails to, click on the three dots within the upper-right nook of the Crew and choose the “Get e-mail tackle” choice. You’ll then get a specifically generated e-mail tackle that you should use to ahead e-mail messages into the channel straight. You may lock it down considerably by clicking the superior settings hyperlink to permit solely members of that particular Crew to ship emails into it or to set it in order that solely individuals out of your firm can ship messages to it.


Conversely, should you discover a Teams message you’d prefer to e-mail someplace, hover over it and click on the three-dot menu, then select the “Share to Outlook” choice to e-mail it.

Auto-sync recordsdata from Teams to your pc

In case you work with plenty of paperwork, you’ve most likely discovered the Recordsdata tab in every of your Teams channels to be chock stuffed with stuff you and your co-workers have connected to your conversations or purposely uploaded for simple entry.

In case you use OneDrive, it’s straightforward to routinely synchronize these recordsdata straight to your pc for even quicker entry. Along with your channel open, click on into the Recordsdata tab after which click on the Sync icon situated within the menu bar above all of the recordsdata.

When you’re hooked into OneDrive, something dropped into that file repository will likely be ready for you within the respective OneDrive folder in your pc and something you drop into the OneDrive folder in your pc will, in flip, present up within the file repository in Teams.

Cope with tremendous lengthy messages

Uh-oh! One in all your co-workers is treating Teams like e-mail, dumping a multi-paragraph message right into a dialog as a substitute of sending it the quaint manner.

For the instances you simply don’t have the power to learn all of it, there’s the Immersive Reader choice. Hover over the message, click on the three-dot icon, and select “Immersive Reader” to launch it.

You’ll get an virtually e-book-like view of the message that strips away the remainder of the Teams interface. Even higher, there’s a play button on the backside of the message that can learn it to you. Click on it, kick your ft up, and provides your eyes a relaxation.

Save messages for later

You had the audacity to take Thursday and Friday off, which suggests you wakened Monday to dozens of Teams-based fires. It’s straightforward to corral them multi functional place so you may triage them and cope with them expeditiously.


Hover over any message it’s good to maintain and click on the “Save this message” choice. Then, when it’s good to entry them later, click on into the search bar and sort /saved to get a listing of your saved messages. As you cope with them, click on the little bookmark icon to un-save them.

Talking of that search-slash factor

As with the earlier tip, simply typing a ahead slash will present you a ton of cool shortcuts you should use to shortly set your standing, see your current recordsdata, see your mentions, discover issues, and an entire lot extra.

A few of my favorites: /keys is a useful reference for keyboard shortcuts, /dnd is nice for blocking notifications when it’s good to get some actual work finished, and /mentions is an efficient, fast option to see all of the individuals who have making an attempt to straight get ahold of you lately.