4 Google Calendar efficiency secrets that’ll blow your mind

Goodness gracious, Google Calendar’s bought so much happening.

Google’s agenda administration app has gone from being a easy spot for storing your schedule to serving as a fancy hub for all types of communications. And it’s continually evolving, particularly as of late.

Irrespective of what number of hours you’ve spent gazing Calendar’s digital partitions, actually, I’d be keen to wager the service nonetheless holds some options you’ve but to come across. And a few of them may make all of the distinction on the planet on the subject of your appointment-juggling success.

Listed here are 4 implausible Google Calendar secrets that’ll change the best way you work together with your agenda. Block out a while on your calendar and get within the behavior of utilizing them. Belief me: You’ll be glad you probably did.


Google Calendar secret #1: No connection? No drawback!

For years, Google Calendar has suffered from a vexing limitation: The web site gained’t work offline. And since Calendar doesn’t have native desktop apps for Home windows PCs and Macs, that meant you had no technique to entry your agenda from a connection-free laptop (until you have been utilizing a Chromebook, the place the choice to install Android apps affords a mobile-app-driven workaround).

Properly, guess what? Google quietly flipped a swap and added offline assist for everybody on the Calendar web site. The corporate had announced offline Calendar entry for paying Workspace prospects earlier this yr, however the widespread availability of the choice appears to have snuck in underneath the radar.

And this would possibly clarify why it hasn’t been extra broadly observed: It’s as much as you to search out and activate the choice. Till you do, your Calendar will proceed to require a connection with a purpose to operate.

Fortunately, there isn’t a lot to it, so long as you’re utilizing Chrome:

  • Click on the gear-shaped icon within the upper-right nook of the Google Calendar website, then click on “Settings” within the menu that comes up.
  • Click on the phrase “Offline” within the left-of-screen menu inside the principle settings space.
  • Test the field subsequent to “Activate offline calendar.”

And that’s it: The Calendar web site will now robotically sync your knowledge. The newest 4 weeks of occasions in addition to any future occasions will likely be obtainable even once you don’t have an energetic connection.

Google Calendar secret #2: The Meet retreat

In some unspecified time in the future not so way back, Google began robotically including a Google Meet hyperlink into each single Calendar occasion you created. And that’s not all: It additionally contains that hyperlink with each occasion invitation you ship out.


If you happen to’re really utilizing Google Meet for an occasion, that may be a welcome comfort. However in any other case, it’s fairly obnoxious—and probably fairly complicated, too, particularly if your occasion goes to happen on Zoom or one other video conferencing platform, as individuals will then see two totally different hyperlinks throughout the invite. Or worse but, they may simply see the mistaken hyperlink and find yourself within the mistaken place.

An invitation for a Zoom assembly—with an robotically added Meet hyperlink on the backside. Why?!

Google positively doesn’t announce the truth that that’s taking place. And it additionally doesn’t make it solely apparent which you could reverse the sample and put it into a way more wise off-by-default association—the place a Meet hyperlink reveals up provided that and once you intentionally click on a button so as to add it.

To make that swap:

  • As soon as once more, click on the gear-shaped icon within the Calendar web site’s upper-right nook and choose “Settings.”
  • Click on “Occasion settings” on the left-of-screen menu in the principle settings space.
  • Search for the road that claims “Robotically add Google Meet video conferences to occasions I create” and uncheck the field subsequent to it.

Aah—isn’t it good to resolve an issue you didn’t even understand existed?

Google Calendar secret #3: A vacation from holidays

I’ve heard from a handful of readers these days who’ve been questioning why their calendars are rising unusually crowded with random-seeming occasions that don’t apply to their lives.

As you’d anticipate, there’s a purpose: Some weeks again, Google expanded its default “Holidays” calendar inside Google Calendar to incorporate a bunch of supplementary occasions past the essential federal holidays—issues like Cinco de Mayo, Asian Pacific American Heritage Month, and different such particular events.

That’s all nicely and good, however if you happen to’re aiming to maintain your calendar restricted to objects that immediately have an effect on your schedule, all of that additional stuff can create quite a lot of litter.

Google Calendar’s “Holidays” calendar contains much more occasions than it used to.

Concern not, although, for there’s a fast and easy technique to flip all of these added holidays off. And as soon as you realize the place to search out it, it’ll take you all of 20 seconds to perform.

Right here’s the key:

  • Look within the left-hand sidebar of the Calendar web site for the “Holidays”—or probably “Holidays in [your country]”—calendar. It ought to be beneath the “Different calendars” header. (And if you happen to don’t see the sidebar in any respect, click on the three-line menu icon within the website’s upper-left nook to disclose it.)
  • Click on the three-dot menu icon subsequent to that calendar and choose “Settings.”
  • On the display screen that comes up subsequent, search for the road that claims “Vacation calendar content material” and alter its setting from “Public holidays and different holidays” to “Public holidays solely.”

That’ll restrict your vacation checklist to solely the core federal holidays for your present nation. If you happen to’d reasonably flip off holidays solely, you are able to do that, too: Simply uncheck the field subsequent to that very same calendar within the Google Calendar sidebar—or if you wish to delete it for good, return to that calendar’s settings and scroll all the best way to the underside of the display screen to search out the “Unsubscribe” possibility.

Google Calendar secret #4: The code phrase assortment

Final however not least, have you ever ever observed how Calendar typically reveals sure occasions in a bigger, extra eye-catching format, with a particular graphic hooked up? It’s one thing you see within the “Schedule” view of the Calendar cell apps, and it occurs robotically—with none effort or management on your half.


These illustrations are triggered by the presence of sure code phrases inside your occasion titles. And as soon as you realize what code phrases trigger which illustrations to seem, you’ll be able to hack the system and make any occasion in your agenda stand out with a selected illustration round it.

Occasions with Calendar’s particular code phrases are bigger, extra colourful, and extra eye-catching within the app’s “Schedule” view.

Among the code phrases are fairly apparent, just like the phrase “dentist” in an occasion’s title inflicting a graphic with toothbrushes to pop up, the phrase “haircut” producing a graphic with a blow dryer and scissors, and the phrase “Thanksgiving” producing—nicely, you realize.

However others are phrases you’d in all probability by no means suppose to make use of in your agenda—not intentionally, anyway. For instance:

  • If you happen to tack the phrase “e-book” onto the top of an occasion’s title, the occasion will present up in an enlarged type with a e book, newspaper, and pair of glasses round it.
  • The phrase “coding time” will put a pc, telephone, and pill across the related appointment.
  • Having “English class” anyplace in an occasion’s title will put chat bubbles and headphones on the merchandise’s line.
  • And the time period “plan day” will convey a watch and fancy-looking calendar illustration into no matter occasion includes it.

There are a lot extra code phrases the place these got here from. I’ve bought the complete list of Calendar code words here. Take a peek, strive some out, and discover those you want—then customized code your calendar and make your necessary occasions stand out with the attention-grabbing depth they deserve.